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Frequently Asked Questions Call (503) 437-4628

1. Why should I hire you to manage my rental property?

Managing rental properties can be challenging. A lot of time, energy, patience and knowledge are necessary to manage a good rental property well. Most owners have too many other things on their plate to manage a property well. We can help you:

  1. Market your rental property to minimize vacancies and maximize income

  2. Fill vacancies with the best possible tenants

  3. Maintain and keep your rental property in good condition (We handle and coordinate routine repairs as well as emergency repairs. We have the experience to avoid unnecessary repairs to save you money)

  4. Track income and expenses to determine profitability

  5. Negotiate rental agreements

  6. Collect rent and track tenant deposits

  7. Comply with federal, state and local laws

  8. Respond to tenant requests and deal with problem tenants

In short, we help you to make the most from your rental property and we can save you time and money. However, commercial properties require a different style of management style. For that reason, finding a commercial property maintenance company with expertise in this specific field might be the best course of action for you.

2. Can you help me find and keep good tenants?

Often good tenants will only rent through a reputable property management company because everything, from initially viewing the property, to negotiating and signing the lease agreement, to dealing with maintenance and repairs, to making rental payments is more streamlined. We focus all our efforts in finding good tenants through our professional screening, which include credit history, criminal background, rental history, verifiable employment, and income. You should also encourage your tenants to have renters insurance, just in case something goes awry. Having Insured ASAP Insurance coverage can ensure that your tenants and your property are protected.

3. Can you help me avoid bad tenants?

Typically bad tenants will target owner-managed rentals because they can’t handle our professional screening services. They know when a property is for rent-by-owner the rent will be less and there will be less scrutiny of their financial situation. Our strict screening is designed to weed out the bad tenants.

4. Will you show my property?

Yes! While it may be inconvenient for you to take time to show your property and deal with potential renters who may not show up for their appointments, it is our job to respond quickly to requests from potential renters to view a property and property managers can also pre-screen potential tenants.

5. Can you help me with administrative and financial details?

Yes we can handle the financial operations of the property, ensuring that rent is collected and that mortgages, taxes, insurance premiums, HOA fees and maintenance bills are paid on time.

6. Can you help me with upkeep and maintenance of my investment property?

Yes, we negotiate contracts for janitorial, security, grounds keeping, trash removal and other services. When contracts are awarded competitively, we solicit bids from several contractors and recommend to the owners which bid to accept. Then we monitor the performance of the contractors and investigate and resolve complaints from tenants when services are not properly provided. We also purchase supplies and equipment for the property and make arrangements with specialists for repairs that cannot be handled by regular property maintenance staff.

7. Do you charge the tenant a security deposit? What about a pet fee?

Yesl Our policy is that the security deposit is approximately one month’s rent plus $100. Pets are not allowed without your permission. When pets are allowed there is an additional pet deposit charged.

8. Will I know what is going on with my property?

Yes! We will communicate with you throughout our contract. We will contact you at reasonable times to discuss repairs and notify you of any tenant requests to vacate. Plus throughout the contract, we will keep you aware of any other issues that may arise.

9. Do you start advertising vacancies?

Yes. We start marketing the vacancy as soon as we receive notice from the tenant of their intention to move. We will place a sign on the property. We then advertise the property on various internet sites. We also receive referrals from current and former tenants and owners and from the other agents with whom we network.

10. Do you handle problems late at night?

Tenants are given our number when they move in, and in the case of emergency, they are directed to call us. We will talk to the tenant to determine how best to proceed. Many times we can handle to problem over the phone.

11. Can I still use my favorite contractors?

Yes. We will gladly contact the companies or individual(s) you specify as long as they are actually licensed, bonded, and insured and in the business of performing the required work.

12. Do you pay bills for me?

Yes. We will gladly pay expense and repairs for you. There must, of course, be enough cash flow from the property to cover such expenses and we require you to set a reserve fund for this purpose.

13. Are your management fees competitive?

Yes. The old saying, “you get what you pay for” is always true. There are other companies that charge less than we do. There are some companies that charge more. We are somewhere in the middle. Our full service management fees, for residential properties are typically 10% (or slightly less for multi-family properties) of the gross collected rent each month. All repairs are passed on to the owners. We feel we offer a comprehensive service package and our rates are very competitive.

14. Does your management agreement give you exclusive right to sell my property?

No. We can sell your property if you would like us to, but it is not a requirement of our management contract.

15. Can you start managing my properties today?


Office Location:

207 NE 19th Street, Suite 100 McMinnville, OR 97128

Gary graduated with a BA in business administration and is also a licensed Principal Broker. He brings over 20 years of business management and real estate experience to ensure properties are managed following all applicable laws, guidelines, and with the owner’s best interest in mind.


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